Add Spare Parts & Inventory
Stock your inventory so you can track parts usage, costs, and supplier info across repairs.
Two ways to add products
ExpeDite gives you two ways to build your inventory:
- Add manually — one product at a time, best for getting started.
- AI Import — bulk import from CSV, Excel, PDF, or images. AI reads the document and extracts products automatically.
Adding a product manually
- On a computer, click Inventory in the sidebar. On a phone, open the hamburger (More) menu, then tap Inventory. Then select the Products tab.
- Click "+ Add Product" at the top of the page.
- Fill in the product details (see below).
- Click "Add Product" to save.
Product fields
| Field | Description | Required |
|---|---|---|
| Name | Product name, e.g. "iPhone 15 Pro Screen" | Yes |
| SKU | Stock-keeping unit code for this product | No |
| Description | Product description or notes | No |
| Category | e.g. "Gadget & Accessories", "Screen", "Battery" | No |
| Stock | Current quantity in stock (set to -1 for unlimited/service items) | No |
| Supplier Name | Your supplier — type a new name to create automatically | No |
| Price | Selling price to the customer | No |
| Original Price | Price before discount (for display purposes) | No |
| Product Cost | Your cost from the supplier (for profit tracking) | No |
| Default Warranty | Auto-applied when this part is added to invoices or repairs | No |
AI Import (bulk)
Got a parts list as a spreadsheet, supplier invoice, or stock sheet? Import in bulk:
- Click "AI Import" on the Products tab.
- Upload your file — supports CSV, Excel, PDF, and images.
- AI reads the document and extracts product names, quantities, prices, and other details.
- Review the extracted data in an editable table. Fix any mistakes.
- Click "Import" to create the products. New suppliers are created automatically.
Best for supplier invoices
The AI scanner works well with structured documents like supplier invoices, packing lists, and stock sheets. It may need manual correction for handwritten or poorly formatted documents.
Managing your inventory
Once products are added, you can:
- Search and filter — use the search bar to find products by name, SKU, or category.
- Edit — click any product to update its details, price, or stock.
- Track stock — stock levels update automatically when parts are used in invoices.
- Export — click "Export" to download your full inventory as a CSV.
You're all set!
With your account, branch, and inventory in place, you have everything you need to run your repair shop with ExpeDite. Here's a quick recap:
- Created your account and set up your business.
- Added your branch with shop details.
- Created your first jobsheet to register a repair.
- Stocked your inventory with spare parts.
Explore the rest of the Help Center to learn about invoicing, payments, staff management, and more.
Last updated: 15 September 2026